Cafe Inventory Instructions

PLEASE DO NOT REMOVE FROM TOP OF CLIPBOARD

A Day Manager should complete the inventory between 3 and 5 PM.
Record inventory "quantities on-hand" on the line marked STOCK for the current day.
For items having less STOCK than the REORDER AT quantity, calculate the reorder quantify and enter on the shaded line marked ORDER for the current day. See Important Inventory Notes below.
In the event that an item runs out or stock or becomes very low, contact the appropriate supplier listed below.
Contact a Cafe Chairperson in the event of any problem.
NO Inventory is taken on the last fair day. The closing inventory will be made the day after and returns made at that time.

Zanios Foods — All items except noted below.

Rick Legg (Deliveries) 321-6539 (Mobile) 768-8289 (Pager)

Will Jaramillo 480-6042 (Mobile) 768-9265 (Pager) 831-1411 X-20 (Zanios)

Coca-Cola — Cold Beverages, Cold Cups & Lids. — NO Deliveries after 6:30 PM

Kevin Riley (Special Events Mgr.) or Yolanda (Asst.) 352-3352

Rainbo Bakery (Earth Grains Inc.) — Hot Dog & Hamburger Buns

Dick McCollough 345-3481

Ready Ice

On grounds 379-6448
(Located behind the Administration building.)

Office 345-5551

Perishable Items: Burgers, hot dogs, ice cream, milk, lettuce, cheese, green chili, etc. — Located in one of the freezers or refrigerators, expect pickles in bucket in grill area, and onions & tomatoes in the back.
Food Service Items: Cups, lids, plates, utensils, etc. — Located on the stock shelves in the back. Some small items like coffee filters and stirrers are located under the front counter.
Beverages & Condiments: Coffee, tea, salt, pepper, ketchup, etc. — Located under front counter.
Grill Accessories: Crackers, corn chips, pickles, can chili & beans, buns, grill bricks, etc. — Located on shelves in the grill area.
Cleaning items: Degreaser, dish soap, litmus paper — Located around the front sink area.

PAY attention to units. We order according to vendor quantities. For example, 2 each 5 quart buckets of ice cream constitute a case - we inventory cases not buckets!
When taking inventory locate ALL items. Ask around if necessary. Don't just mark 0 quantity because it wasn't found. Compare inventory from previous days as a hint
Some items may be in multiple locations.
Compare the order quantity with the daily use rate. If the quantity does not sound right, compare the inventory to the previous day or double check.
For example, The cafe uses about a box of coffee filters per fair; if there was a box of 1000 coffee filters yesterday and none today, they probably weren’t found.
Potato chips may be stacked 2 boxes deep on the top shelf.
Leave a note for Zanios with the inventory and/or the Cafe Chairperson, if you have a problem or are unsure about a quantity.