The information
below is for the Cafe Chairperson.
It provides instructions on placing orders
and information regarding general inventory.
See Inventory Instructions for daily cafe inventory notes.
An initial order must be made to Coca-Cola by the end of July. State Fair contracts limit our beverage purchases to Coke products, including serving cups and lids. To place the order, contact Coca-Cola at 352-3200 and ask for the Special Events Division. The initial order includes:
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We use "BAG-IN-A-BOX" product exclusively. Arrangements also have to be made install the dispenser in the cafe. Coke maintenance personnel may get keys from the state fair concession office and install the equipment at their convenience. This should be checked at least 2 weeks prior to the fair. After that it can be very difficult to get in the queue.
During the fair, Coca-Cola personnel will check inventory and restock as needed. The fair chairperson or day manager signs invoices upon receiving goods. Payment is made in full the day after the fair. NO Deliveries are made after 6:30 PM.
Earth Grains Inc., formerly Rainbo, provides all the Hot Dog & Hamburger Buns. Dick McCollough handles everything for the cafe, including inventory and stocking. He can be reached at 345-3481.
Dick will stock the cafe the day before the fair. We pay Earth Grains on the last day of the fair with cash out of daily receipts. Dick will take any leftover product the day after the fair and settle any billing difference at that time.
The State Fair contacts a third party, such as The Ice Company, to provide on-site ice delivery throughout the fair. They make routine rounds before opening and throughout each day. If you run out of ice, you can contact them for immediate delivery at the posted number. They are located behind the Administration building if you can't reach them by phone.
We are a non-profit business. We DO NOT PAY TAX on ice. The cafe chairperson must make sure the appropriate tax-exempt certificate is filed with the ice contractor.
We purchase all perishable food products and general table service supplies from Zanios Foods, except as noted for other specific suppliers. Will Jaramillo, 831-1411 X-20 768-9265 (Pager), oversees fair operations. Rick and Cathy Legg, 768-8289 (Pager), support Will and make mid-day deliveries.
An initial order must be made with Zanios before the end of July. The order form is included in the Inventory spreadsheet. We order a fixed starting quantity each year, taking into account the closing stock from the previous year. Zanios bills us daily during the fair and settles the account the day after. We pay them by check, which they pick it up at the church a few days after the fair.
The supply inventory represents all items needed to operate the cafe, except perishables, table service, etc. ordered from Zanios. The supply items are purchased as needed through Sam's Club or wherever convenient. The inventory spreadsheet identifies the items, purchase quantities, etc.
These items should be purchased a few weeks before the fair and stocked at the cafe. Excess inventory of large items, such as cases of paper towels, can be stored at the church until needed.
The Cafe Chairperson manages the supply inventory and must make sure needed items are in stock throughout the fair.